About the Client
Company Name: JOE13
Industry: Marketing, Software Development & Business Solutions
Founded: 2013
JOE13 is a full-service digital solutions provider based in Jeddah, with regional offices in Riyadh and Alexandria. With over 12 years of experience and 180+ successful projects across the MENA region, the company delivers end-to-end services in marketing, software development, telecom, HR outsourcing, and financial solutions.
JOE13’s multidisciplinary team supports growing businesses by combining creative strategy with agile technology, making them a trusted transformation partner for clients in diverse sectors.
The Challenge
As JOE13 expanded its operations and employee base, their payroll process began showing signs of strain.
- They regularly created multiple salary batches for different employee groups.
- However, there was no native functionality to register payments directly from these batches.
- Journal entries had to be created manually, one by one, which was a time-consuming, error-prone process.
- There was no automated validation to prevent issues or ensure alignment with employee ledgers.
Finance teams faced growing pressure during the month-end, often double-checking spreadsheets and journal entries late into the night.
The Solution: Automating Salary Batch Payments
To resolve these challenges, Numla implemented a cloud-based accounting automation enhancement using Numla ProACT.
The result: a fully integrated, end-to-end salary batch processing feature built to save time, reduce errors, and boost control.
Custom Features Implemented
- One-click Payment Registration from salary batches
- Conditional Validations to ensure data integrity
- Dynamic Payroll Batch Status Tracking from draft to closed
- Automatic Posting to employee payable accounts
- Linked Journal Entry Generation from each salary batch
What Changed for the Finance Team
Finance users now see a 'Register Payment' button directly on the salary batch form.
Clicking it opens a payment popup, allowing journal selection.
A draft journal entry is generated, linked to the salary batch, ensuring full traceability.
Once posted, the salary batch is automatically marked as "Closed", ending the cycle cleanly.
Built-In Validations to Avoid Errors
To ensure accuracy, the system automatically runs a series of validations before allowing salary batch posting:
- Payment generation is blocked if any payslip is still in draft
- If a journal already exists (even in draft), the system prevents duplicates
Results & Benefits
JOE13 achieved immediate operational and compliance benefits:
- Manual journal entry time reduced from hours to just a few clicks
- Error risk eliminated through proactive, automated validations
- Improved audit readiness and traceability
- End-to-end automation with traceable links between salary batches and journal entries
- Finance team workload reduced significantly during payroll cycles
The Bottom Line
By automating salary batch payments and journal entries, Numla ProACT empowered JOE13 to move from a fragmented, manual workflow to a fast, intelligent, and audit-ready payroll system.
This case highlights the power of tailored ERP automation, not just to simplify accounting, but to drive smarter operations and set the stage for growth.