Key Features of Numla HR's AWOL Process

Line managers familiar with the time-off app can effortlessly initiate the AWOL process for an employee.

HR professionals (HRBPs) or Generalists are automatically notified for approval based on predefined department mappings.

Automated emails are sent to the employee's work and personal addresses, ensuring they receive timely notification.

Respond to employee returns with a "Return to Work" function, or pause the process at any stage for further investigation.

Integration with leavers forms simplifies offboarding procedures in AWOL termination cases.

Daily reminders for HRBPs guarantee swift action on approval requests.

Hold full access, overseeing all AWOL leaves, granting approvals, pausing/unpausing processes, and initiating terminations.

Enjoy restricted access to manage their teams, initiate AWOL processes, and record employee returns.

Have read-only access, receiving emails and letters throughout the process.

Designate a specific time-off type within Numla HR to be linked to the AWOL process. Remember, using only one AWOL leave type ensures smooth system operation.

Here's how to configure the AWOL leave type:

1. Navigate to Time-Off > Configuration > Time-Off Types.
2. Select the leave type you want to set up for AWOL.
3. Click "Edit," scroll down to "Options," and check the "AWOL Process" field.
   

The AWOL process unfolds in a clear sequence:

On the third day of an employee's absence, the line manager logs into Numla HR and initiates the AWOL process by creating and approving an unauthorised absence leave for the employee.

The system automatically notifies the designated HRBP/Generalist for their department to review and approve the notification that will be sent to the employee.

Upon approval, Numla HR takes the initiative to automatically send the letter to the employee's private + work email address, ensuring timely communication.

The employee has five working days to respond. If they respond, the line manager can initiate the "Return to Work" process. If there's no response, Numla HR repeats step 2, but with a termination letter.

Similar to the previous step, the HRBP/Generalist reviews and approves the termination and sets a termination date. Numla HR then automatically sends the termination notification to the employee's email.

Provides flexibility for line managers, HRBPs, and Generalists to temporarily halt the AWOL process at any point and resume it later.

Simplifies managing terminations resulting from AWOL by automatically creating a leavers form linked to the leave record.

Ensures prompt attention to AWOL processes by sending daily reminders to HRBPs for both initial letter and termination approvals (excluding weekends and holidays).

Numla HR allows configuration of specific AWOL process aspects:

Set the default leaving reason applied to leavers forms generated from AWOL terminations.

Ensure proper notification by mapping HRBPs to their corresponding departments.

Managing employee absences effectively is crucial for any organisation aiming to maintain productivity and fairness. Numla HR's AWOL (Absent Without Leave) process stands out as a comprehensive solution designed to simplify absence management while ensuring clear communication and swift action.

With Numla HR's AWOL process, businesses can expect improved compliance, reduced administrative burden, and enhanced employee engagement through transparent and structured absence management procedures.