Easy Access to Salary Certificates for Employees

Key Challenge with Salary Statements

by Khurram Iftikhar

Employees of large organizations can face a significant challenge in obtaining salary certificates. Typically, this process involves employees reaching out to HR and enduring several days of waiting. The HR department faces significant time constraints processing the large volume of such requests. Moreover, ensuring data confidentiality while transmitting these sensitive documents adds complexity to the task.

Introducing Numla HR - Salary Statements App

To tackle this challenge, Numla HR offers the "Salary Statements" app, providing a swift and hassle-free method to obtain employment proof. Unlike traditional methods that involve time-consuming processing by the payroll team, our app allows employees to conveniently request salary statements directly within the system.

The Process for Salary Statement Requests

Employees can easily log in to the system, navigate to the Salary Statement app, and initiate a new request.

Salary Statements App
Request a Salary Statement

For instance, if an employee needs a loan and requires a salary certificate, they can input the necessary details and submit the request to the payroll team for processing.

Request new salary statement
Submit salary statement request for approval
Salary statement request submitted

The payroll team receives all new requests and reviews them based on application status, and in this example, Patrick's request is currently under approval.

Salary statements submitted or approval

The payroll representative opens the request and begins the review process, and the system presents Patrick's current salary information, which can be overridden by the payroll team if necessary.

Salary statement request review

They can further scrutinise the statement by clicking "preview" to ensure all provided information is correct.

Option to preview statement
Salary certificate preview

Once satisfied, they can fill in the form and electronically sign to approve the request.

Approver Signature
Salary statement request approved

An automated scheduled action runs in the background, generating the salary statement and sending it to the employee's work or personal email based on the requester's preference.

Salary statement sent to employee's email
Email template

The employee is notified via email, and the file is password-protected.

Here's an example of Patrick's statement salary certificate generated for AIB bank. Additionally, the system has the capability to generate statements for other banks such as AIMA, Avant, BOI, and PTSB.

Example of salary certificate

This streamlined process not only ensures easy and secure access to salary information but also significantly reduces waiting times for employees. Consequently, this initiative contributes to enhancing the overall employee experience by making the process swift, secure, and highly efficient.

Looking to optimise your HR processes?

Discover how Numla HR can help you.

Contact us for a demo
في HRMS
The Significance of HRM Software for Large Enterprises