Hiring Requests App

Accessing the Hiring Requests Module

To access the Hiring Requests module within Numla HR, begin by logging in to Numla HR. Once logged in, you'll find yourself on the main page, which is the central hub for accessing various features and functionalities. To navigate to the Hiring Requests module look for an app with an icon shown below, or you can just type “Hiring Requests” on the screen to find it.

User Roles and Permissions

Creating a New Job Position

Navigate to the Hiring Requests app, select New Requests, and then click on “Create.”

Filling Out Mandatory Fields

These are the minimal set of fields you must know to start creating a new hiring request in the system. All mandatory fields are highlighted with a bold underline. Start with completing them first, as you cannot save your record without completing them.

Select the job position.

After entering the job position name, write the role title in the provided space.

After detailing "About This Role," you can explain why you chose this role in why this role option.

After detailing "Why This Role," you can specify the expectations from his role.

After specifying your expectations for this role, you can outline the "Requirements for a Successful Application."

After entering all the details, click on "Submit for Approval" to send your job position request for review.

After submitting the request for approval, its status will change from "Draft" to "Pending Approval."

Approving Hiring Requests as the Recruitment Team

To Approve/Refuse a hiring request click go to all requests and click on the request you want to approve/refuse.

After the request is approved, its status will change from "Pending Approval" to "Approved."

After the approval of the request you can go to the configure job position.

Here, you can edit the provided details, and configure the settings to either publish or stop the recruitment process.

You can see the applications received by clicking on applications.

Here, you can view the newly received applications, and manage the status of candidates, including those shortlisted, rejected, or selected.

Additionally, you can change the status of received applications, such as rejecting or shortlisting them.

Shortlisting CVs to Hiring Managers

To access these settings, click on the settings button located above each stage.

If you want to edit any stage, click on "Edit Stage." After making your changes, click on "Save" to apply the updates.

Once applications are moved to the 'Shortlisted' stage by the recruitment team, the assigned hiring managers will be notified by email.

Once the hiring manager is informed, they can move applications from the 'Shortlisted' stage to either the 'Rejection' or 'Interview' stage.

You can change the stage of the application by either clicking on the stages mentioned above.

You can change the stage of the application by either clicking on the stages mentioned above.

You can also view the relevant documentation submitted by applicants by clicking on the "Documents" section.

Here, you can review, delete, or download the CVs and other attached documents submitted by applicants.

Publishing and Unpublishing Job Configurations

To publish the job configuration, click on "Configure to Publish."

After clicking "Configure to Publish," a small page will pop up where you need to fill in the relevant information. Once done, click on "Publish" to make it publish.

Here you can see your job configuration has been published.

To unpublish the job configuration, click on "Stop Recruitment."

After clicking "Stop Recruitment," a small page will pop up, providing you with options to unpublish it from all websites or specific websites.

If you select the "Specific Website" option, another option will appear below, allowing you to choose between internal or external websites.

After selecting the website, click on "Unpublish" to remove it from the chosen website.

After unpublishing, you will notice that the job is no longer listed on the website.