Streamlined Employee Data Management
by Khurram Iftikhar
In any organisation, the effectiveness of employee management directly influences business success. Maintaining accurate employee data not only helps in making informed business decisions but also fulfils legal obligations to protect such information. Manual management of large employee data, however, can be time-consuming, error-prone, and presents significant security risks—especially for businesses with a sizable workforce.
An effective employee management system offers multiple benefits:
- Centralised data storage
- Enhanced data security
- Increased productivity
- Improved collaboration
- Reduced compliance risks
- Visibility into the organisation’s hierarchy
Centralised Management of Employee Data
Numla HR provides a comprehensive solution to manage all employee-related information in one place. It helps you track employee skills, credentials, job history, and project details using its built-in skill management tool.
Managing Employee Resumes
The Resume tab allows you to input an employee’s qualifications and work experience. Here’s how to create a new resume entry:
- Click on CREATE A NEW ENTRY to add educational qualifications, work experience, and other relevant information.
- Select the Type (e.g., Educational Qualifications, Personal Information) and the Display Type (e.g., Certification, Course).
- Input the start and end dates of the experience or course.
- Save the entry using the SAVE & CLOSE button.
Adding Employee Skills
For managing employee skills, click on CREATE A NEW ENTRY under the Skills section. This will allow you to:
- Choose the skill type (e.g., Developer, Marketing).
- Specify the skill name and level (e.g., Basic, Advanced).
- Save or add a new skill using the SAVE & NEW button.
Creating and Managing Employee Skill Types
While configuring employee profiles, you’ll need to define the types of skills relevant to your organisation. This can be done through the Skill Types option in the Configuration menu:
- Navigate to the Skill Types configuration window.
- Click on the NEW button to create a new skill type.
- Add skills under the skill type using the Add a Line button.
- Assign levels to the skills (e.g., Basic, Intermediate) and set a default level if needed.
Reporting on Employee Skills
Numla HR robust reporting tools to analyse employee performance. The Skill menu under the Reporting section allows you to:
- View a list of employees organised by skill type and level.
- Filter the data using Filter, Group By, and Favorites options.
- You can even create custom filters to generate tailored reports based on specific skill sets, such as public speaking or project management.
Conclusion
Numla HR simplifies managing employee data, skills, and resumes while providing an intuitive platform for HR teams. With features like contract management, attendance tracking, and skill reporting, businesses of any size can benefit from a well-organised employee management system.
Take the Hassle Out of Managing Employee Data
Experience a smarter way to organise employee information with Numla HR.