Streamline Job Eligibility Checks with Numla HR

Simplifying Candidate Shortlisting

by Khurram Iftikhar

When job openings are published and applications start pouring in, the recruitment team faces the challenging task of shortlisting candidates. This process can be tedious, especially when manually reviewing each candidate to determine whether they meet the initial eligibility criteria.

However, with the help of Numla HR, this task has been transformed into a highly efficient and structured process, simplifying candidate evaluation.

Creating a Tailored Eligibility Board

Numla HR allows the recruitment team to create an eligibility board for each job posting, composed of members best suited to evaluate the candidates based on the provided documentation and other relevant information.

Create an Eligibility Board in Numla HR

The recruitment team can assign a chairperson to lead the board, and additional members are added after obtaining their approval to participate in the process. This structured approach ensures that the right individuals assess the applicants.

Automated Notifications and Job Closure

Once the application deadline is reached, Numla HR automates the process by removing the job post from the company’s website and notifying the eligibility board that the evaluation process is ready. This automated workflow reduces administrative burden and ensures the timely execution of tasks, allowing the recruitment team to focus on decision-making.

Start eligibility check

Streamlined Application Review for Board Members

When board members log into the system, they are presented with an intuitive dashboard that gives them a clear overview of the number of applications they need to review, how many they’ve already assessed, and how many candidates have passed or failed the eligibility criteria. This transparency ensures that all members are on the same page and can efficiently work through their assigned tasks.

Eligibility review dashboard

Evaluating Applications with a Pre-Configured Checklist

To further simplify the process, Numla HR provides a pre-configured checklist for each job role. This checklist outlines the key criteria that candidates must meet, ensuring that all evaluations are consistent and aligned with the specific requirements of the position.

Pre-Configured Checklist for Applications Review

Additionally, the guidelines provided by the recruitment team for the eligibility board are also visible to the board members for easy reference.

Guidelines for eligibility board members

Board members review each application, input their feedback on the checklist, and the system automatically sorts candidates into “eligibility passed” or “eligibility failed” categories based on the board’s assessments. They can also add comments and attach supporting docs.

Job applications sorting according to status
Eligibility status of a candidate

Finalising Results with E-Signatures

At the end of the eligibility review process, all board members are provided with a comprehensive view of the results, including the number of eligible and ineligible candidates.

Comprehensive view of eligibility check results

The system enables members to provide their e-signatures on the final outcome, confirming the eligibility of successful candidates.

View recommendation sheet
Sign and approve
Esignature and comments
Recommendation sheet after eligibility checks

Once the board members have signed off on the results, the recruitment team is promptly notified of the outcome. This allows the team to move forward with the next steps in the hiring process, confident that they have a shortlist of candidates who have met all necessary eligibility criteria.

Closing Thoughts

By leveraging Numla HR’s robust eligibility process, recruitment teams can drastically reduce the time and effort required to screen candidates. From creating eligibility boards to automating job closure and streamlining the review process, Numla HR helps ensure that the right candidates are selected through a transparent and efficient evaluation system.

The use of pre-configured checklists, automated sorting, and digital signatures provides a seamless experience for all stakeholders involved in the hiring process, allowing recruitment teams to focus on what matters: finding the perfect candidate for the job.

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