The Challenges of Traditional Hiring
Traditional recruitment processes often involve lengthy application forms, manual interview scheduling, and a lack of real-time status updates. These inefficiencies frustrate candidates and slow down hiring teams, leading to delays in securing top talent.
Many organisations still rely on email chains, spreadsheets, and disconnected systems to manage recruitment, causing:
- Communication gaps between HR teams and candidates.
- Lengthy turnaround times due to manual document handling.
- Frustrated applicants who feel left in the dark about their progress.
This is where Numla HR’s Self-Service Candidate Portal transforms hiring. By automating key recruitment processes—from application submission to interview scheduling and offer acceptance—organisations can streamline hiring, enhance transparency, and improve the candidate experience.
Key Features of the Candidate Portal
The following features simplify the hiring journey for both candidates and HR teams:
A Modern Approach to Job Applications
With Numla HR, candidates can easily access a dedicated careers page where they find all open positions, check application deadlines, and review detailed booklets about each job role. Numla HR simplifies the process from the first click: Candidates register, create a personalised account, and are then able to apply for roles directly from the portal and track their progress.
Note: Candidates have the option to delete their profile if they no longer wish to remain in the system.
This simplified process eliminates the cumbersome steps of traditional applications and ensures that candidates can focus on finding the right opportunity instead of dealing with unnecessary complexities.
Personalised Job Alerts
To ensure that no opportunity is missed, candidates can set up Job Alerts based on their preferences. Whether it’s notifications about new openings that match their skill set or updates on their application status, the portal keeps candidates informed at every stage. This level of customisation improves the candidate experience and increases the likelihood of finding the right fit faster.
Flexible Interview Scheduling
The candidate portal isn’t just about applying—it’s about managing the entire hiring journey. With flexible interview scheduling, candidates can select interview slots that suit their availability.
Numla HR leverages Microsoft Teams and Outlook Integration to enable a smooth scheduling process. Recruiters propose available slots, interviewers confirm their availability, and candidates receive an instant Teams meeting link upon booking their preferred time. This cohesive workflow minimises delays and enhances communication.
Real-Time Communication and Status Updates
Throughout the application process, candidates are kept in the loop. To ensure robust candidate communication, they receive timely notifications via email and SMS at key milestones—from application submission to interview scheduling and even final outcomes.
Status Updates displayed in real time allow candidates to see exactly which stage their application is in, offering transparency and reducing uncertainty.
Application History and Qualification Records
One of the key benefits of the self-service portal is that candidates can easily review their Application History. They can see all the roles they have applied for, check current statuses, and even withdraw an application if needed.
Additionally, the system stores Qualification Records—automatically populating previously entered details like certifications, skills, and work experience into new applications to save time and avoid repetitive data entry.
Appeals and Digital Job Offers
In cases where a candidate wishes to challenge a decision, the portal includes an Appeals feature. This allows them to submit an appeal directly through their account and track the outcome via notifications.
Similarly, once a job offer is extended, candidates can access, review, and even sign offers digitally through the portal, thanks to integrated eSignature capabilities. This digital process accelerates the hiring process and eliminates unnecessary paperwork for HR teams.
Document Submission & Tracking
Numla HR simplifies document handling by allowing candidates to submit and track required onboarding documents directly through their portal.
Candidates can upload required documents such as certifications and reference letters. The system tracks submission deadlines to ensure compliance. Automated reminders are sent for any pending submissions, eliminating the need for manual follow-ups.
Additionally, if a document requires input from an external authority, such as a doctor for a medical exam, it can be sent for completion within the system.
This feature reduces administrative burden on HR teams while ensuring all necessary documents are submitted on time.
Ensuring a Smoother Hiring Experience
By consolidating all these features into a single, user-friendly portal, Numla HR helps organisations:
Enhance candidate engagement
A streamlined, transparent process improves the candidate’s experience.
Reduce administrative tasks
Automated alerts, profile updates, and data transfer free up HR time for strategic initiatives.
Speed up hiring
Real-time updates and digital processes minimise delays, ensuring that the best talent is secured quickly.
Improve decision-making
With clear visibility into application statuses and candidate interactions, HR teams can make more informed hiring decisions.
Experience Seamless Recruitment
An efficient and intuitive candidate experience can set your organisation apart. Numla HR’s Self-Service Candidate Portal is designed to transform the way candidates interact with your recruitment process—making it faster, more transparent, and ultimately more effective for both applicants and HR teams.
By offering a comprehensive, automated, and highly personalised candidate experience, it empowers organisations to attract, engage, and hire top talent more efficiently.
Improve Your Recruitment Efficiency
Simplify hiring and enhance candidate experience Numla HR.